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Tel: 01865 335600
Fax: 01865 335619

Allen Associates, Chatsworth House, East Point Business Park, Oxford OX4 6LB

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01865 335 600

Fantastic service as always! I wouldn't go anywhere else for a temp.

Client Testimonial - Sept 2016

Accounts and Bookings Administrator

£22,000 - £24,000
Work type
Job ref
Your Job      

We have just registered a fantastic opportunity for an experienced Accounts and Bookings Administrator to join a travel agency based in West Oxfordshire. You will work closely with the Finance Director, and your role will be to deal with incoming and outgoing payments and generating accurate reporting.

Main responsibilities will include, but not limited to:

  • Day to day management of bank accounts (Various currencies for both brands) including processing any incoming payments promptly, ensuring accounts are kept in credit, dealing with any queries on Bank line.
  • Processing card payments, management of credit card facility.
  • Once payments are received processing booking statements in QuickBooks using the booking information from the Admin system. Sending confirmation emails to clients, updating the relevant boxes and leaving notes in Admin.
  • Processing operator invoices, ensuring all invoices are correct to the original booking agreements, creating commission invoices where required.
  • Compile and process weekly payment run to suppliers/refund to clients/ general bill payments/agent commission invoices.
  • Sending payment advice emails to all suppliers/operators on completion of payment run.
  • Credit control for all bookings, sending balance reminders, chasing when overdue.
  • General management of all bookings on the Admin system, having a good overview of where each booking stands.
  • Reconciliation of accounts on a weekly basis
  • Reconciliation of credit card statements, processing of expenses.

Job Requirements

To be successful in this role you will ideally be ATT qualified, or equivalent, and have previous experience of working in a similar role.  You will have the ability to build strong working relationships and you will be able to demonstrate excellent oral and written communications skills. You will have strong organising and time management skills, as well as possess good IT skills and will have ideally worked .

The Company

Our client is a bespoke travel company who have a special interest in Ski holidays and are committed to delivering an exceptional service and experience to all customers.  They pride themselves on their culture of high standards and strive to uphold their brilliant company ethos.

If you are keen to apply, please email us your CV, covering letter and required salary details, to finance@allen-associates.co.uk.