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Tel: 01865 335600
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Allen Associates, Chatsworth House, East Point Business Park, Oxford OX4 6LB

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01865 335 600

Your staff were very responsive, helpful and supportive during the recruitment process. They took the time to meet with me, to understand our needs, the role and the environment. I was happily impressed!

Client Testimonial - Sept 2016

Temporary Events Administrator

c. £11 per hour plus holiday pay.
South Oxfordshire
Work type
Job ref
Your Job

We have registered a fantastic opportunity for a successful candidate to take on this significant role of Events Administrator, within a scientific setting. It is an exciting opportunity to work with a group of specialists with a diverse range of expertise, all dedicated to supporting researchers from different industries.

Working in an interesting and forward thinking setting, you will be required to provide administrative support to the team. This is a fantastic opportunity to work in a rapidly changing environment. This role is to start ASAP and ongoing for 3 months

Key responsibilities will include:

  • Scheduling travel arrangements.
  • Planning and coordinating assigned events and conferences to ensure their successful delivery, including risk assessments, registration and payments, catering/accommodation/transport booking, front house support and reporting.
  • Working with the CRM system to run queries and reports regarding conference registrations, payments and accommodation and travel requirements.
  • Maintaining and monitoring all records and logs ensuring that activities undertaken are appropriately captured, reported and up to date.
  • Attending and minute meetings for events and conferences or other meetings as required.
  • Organising the User Working Group meetings, assisting principal beamline scientists with the scheduling and organisation of meetings, liaising with UWG members to organise their travel, accommodation, catering for the meetings, etc.
  • Providing cover for other science administrative personnel as required.
  • Supporting a diverse of seminars, inviting prominent speakers, and arranging travel, accommodation and monitoring expense claims.

Job Requirements

To be successful in this role you will have a proven ability to work on your own initiative and take personal responsibility for delivery of work with excellent attention to detail.

You will be willing to interact effectively and build relationships with staff at all levels in the organisation. With strong IT skills, including MS Office Suite (Outlook, Word and Excel), you will be required to demonstrate significant practical experience working within an administrative field, as part of a multidisciplinary team.

The ability to multitask and work under pressure whilst consistently organising and coordinating events, workshops and booking travel arrangements.

This is a unique opportunity for someone who is keen to experience working within a scientific environment and develop their administrative skills!


You will become part of a bright and passionate team on a full time, temporary basis, and will play a significant role in coordinating and assisting with administrative tasks of the company. A competitive hourly rate is offered alongside holiday pay.

The Company

This is a great opportunity to work for a not-for-profit limited company where all staff are united by a passion for science.

If you are keen to apply, please email us your CV, covering letter and required salary details, to temporary@allen-associates.co.uk.