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Allen Associates, Chatsworth House, East Point Business Park, Oxford OX4 6LB

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It is a breath of fresh air when you are struggling to try to find a job to be met with such enthusiasm and optimism. It helps us keep going to feel like we really have a team on our side.

Candidate Testimonial - March 2017
testimonial

Temporary Executive Assistant

Division
Temporary
Salary
£14 per hour plus holiday pay
Location
Central Oxford
Work type
Temporary
Job ref
16248
We have just registered a fantastic opportunity for an experienced and dedicated EA to work on a temporary basis in an academic setting. In addition to delivering high quality customer service to clients through being the first port of call, you will offer administrative support to colleagues in your department.

The role is to start ASAP and ongoing for 2 months, potentially longer. 

The workload will be substantial and varied.

Duties will include:

  • Coordinating electronic diaries and managing appointments accordingly
  • Preparation of documents for meetings to ensure they run smoothly and efficiently
  • Providing senior administrative support to Heads of Department and other colleagues in your team
  • Collating and organising complex information so it can be easily processed
  • Liaising with other departments to ensure excellent communication within the business
  • Planning and arranging meetings, taking and publishing minutes, and pushing for onward actions as necessary
  • Event management tasks and duties
  • Arrange travel, accommodation and catering requirements as necessary for visitors and internal staff

Role Requirements:

You will be a highly motivated and pro-active individual with extensive PA and administrative experience. Your naturally organised and calm approach will prove key in managing complicated diary arrangements.

You will be able to prioritise tasks accordingly to assure that all duties are completed in accordance with time constraints and financial budgets.

Strong interpersonal skills are essential, and this must be evident within your written and verbal communication.

The ability to work excellently within a team, as well as acting autonomously to make executive decisions is vital. You must be able to work flexibly and take on new tasks as they arise.

Competence with Microsoft packages including Outlook, Word, Excel and Powerpoint is crucial due to your extensive IT use in day to day tasks.

Benefits:

In addition to a competitive hourly rate and holiday pay, our client offers an unrivalled opportunity to work in an innovative and fast-paced academic environment.

The Company:

Our client is committed to standards of excellence and making new discoveries in their field.

If you are keen to apply, please email us your CV, covering letter and required salary details, to temporary@allen-associates.co.uk.