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Temporary PA to Institute Professor

This is a fantastic opportunity for an experienced PA to join this prestigious organisation based in South Oxfordshire on a full-time, temporary basis.

Supporting a senior team member this is a varied and exciting opportunity where you will be the main point of contact in the office and will manage a complex and changeable diary. This will be an incredibly busy role; you will need to work hard to keep up with your Director!

Please note, this is a temporary position paid on a weekly PAYE basis. Please only apply for this role if you are available immediately. The role will begin on a temporary basis with the opportunity to become permanent should you wish to apply.

Description

This is a fantastic opportunity for an experienced PA to join this prestigious organisation based in South Oxfordshire on a full-time, temporary basis. 

Supporting a senior team member this is a varied and exciting opportunity where you will be the main point of contact in the office and will manage a complex and changeable diary. This will be an incredibly busy role; you will need to work hard to keep up with your Director!

Please note, this is a temporary position paid on a weekly PAYE basis. Please only apply for this role if you are available immediately. The role will begin on a temporary basis with the opportunity to become permanent should you wish to apply.

What you’ll do as the Temporary Executive Assistant:

  • Comprehensive diary and inbox management
  • Acting as both facilitator and gatekeeper on behalf of the Institute Director
  • Diary management for Department leaders
  • Organisation and minuting of senior level meetings, including Executive Committee, and all Governance meetings
  • Ad-hoc administrative assistance for department leads
  • Taking and distributing meeting minutes and action summaries and reports
  • Diary Management in Google and Outlook
  • Arranging visas and booking travel both nationally and internationally
  • Arranging visits for external collaborators, partners and esteemed professionals
  • Willingness to undertake additional duties as required

Temporary Executive Assistant Rewards

  • Holiday pay is offered alongside the competitive hourly rate
  • Training and development opportunities for staff at all levels
  • Free on-site parking
  • Campus location in beautiful countryside with social and sports clubs open to staff

The Company

Our client works within the science and technology sector, providing events, science talks and visitors with the most recent developments in their field. They have a quality focused approach and are looking for the ideal temporary worker to embrace their company ethos.

What you will need to succeed as the Temporary Executive Assistant:

  • Significant relevant experience working at Executive Assistant level (working with people within the educational/ research sector would be an advantage)
  • Strong technology skills including Excel, Word and PowerPoint
  • You will be highly organised, able to work under pressure with high accuracy and excellent attention to detail
  • Strong prioritisation skills, confidently able to ability to work on multiple priorities
  • You will have excellent written and verbal communication skills as well as a positive “can-do” attitude
  • Experience in dealing with matters of a highly confidential or a commercial nature
  • Professional experience of working with and supporting at Director level and other senior leadership team

Location

The client is based in South Oxfordshire, OX11. There is amble parking available onsite.

 

Apply today, either online or directly to:

Katie Jaggers | Allen Associates | KatieJaggers@allen-associates.co.uk

Allen Associates is a leading recruitment company with offices in Oxfordshire and West London, recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and like/follow us on Facebook, Twitter, LinkedIn and Google+.

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