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Executive Assistant (2 year FTC)

Our client, one of the newest and most vibrant departments within a prestigious higher education provider is seeking a proactive, organised and confident Administrator to join their executive office in this newly created role.

Tasked with supporting multiple senior faculty members with a variety of working styles, the ideal candidate will be friendly and open, adaptable, and able to juggle multiple tasks successfully. An interest in current affairs would be a bonus!

If this sounds like you then we would love to hear from you!

Description

Executive Assistant 

Our client, one of the newest and most vibrant departments within a prestigious higher education provider is seeking a proactive, organised and confident Administrator to join their executive office in this newly created role.

Tasked with supporting multiple senior faculty members with a variety of working styles, the ideal candidate will be friendly and open, adaptable, and able to juggle multiple tasks successfully. An interest in current affairs would be a bonus!

If this sounds like you then we would love to hear from you!
 

Executive Assistant Responsibilities

  • Supporting multiple senior faculty members with diary and inbox management, event coordination, meetings, and follow ups.
  • Acting as an ambassador for the institution in person, via email or on the telephone.
  • Maintaining records and dealing with confidential information.
  • Booking national and international travel.
  • Providing administrative support within the faculty.

Executive Assistant Rewards

Our client has a focus on employee welfare which is reflected in the range of benefits they offer, including :

  • An excellent contributory pension scheme
  • 38 days’ annual leave
  • Family leave schemes and a comprehensive range of childcare services
  • Cycle loan scheme and discounted bus travel and Season Ticket travel loans
  • Membership to a variety of social and sports clubs.

The Company

Our client is a vibrant department within a prestigious higher education institute.

Executive Assistant Experience Essentials

  • To be successful in this role you will have previous administrative or PA experience, either within a higher educational institute or a dynamic corporate environment.
  • You will be highly organised, adaptable, and confident working with senior academics or stakeholders with different working styles.
  • You will have experience drafting complex minutes.
  • You must be comfortable with complex diary management and previous experience booking UK and international travel.
  • The ideal candidate will be proficient in the use of MS Office, and able to pick up new systems quickly.

Executive Assistant Location

This is a full-time, office-based role on a 2 year fixed term contract. For the perfect candidate our client may consider this on a part time, 0.8 basis.

Our client is based within an impressive building in the centre of Oxford. There is no parking available but the transport links are excellent.

The interview process is likely to comprise of two stages and a written task.

Action

Please apply online or contact me on molly@allen-associates.co.uk. Please be aware that a cover letter will be required as part of your application.

 
 

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter

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