Temporary Secretary

Are you an organised, professional, and proactive administrator with excellent communication skills? This is a unique opportunity to provide vital clerical and reception support in a vibrant environment. If you have experience in executive support and enjoy working in a role that demands discretion and attention to detail, this could be the role for you.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Secretary Responsibilities
This position will involve, but will be limited to:

• Managing the director’s schedule and diary, coordinating meetings and appointments to ensure smooth daily operations.
• Greeting visitors, handling phone calls, and managing incoming correspondence with a professional demeanour.
• Organising travel arrangements and preparing itineraries for the director’s engagements.
• Drafting, proofreading, and managing a range of correspondence, reports, and documents.
• Maintaining confidentiality at all times when dealing with sensitive information.
• Supporting the wider administrative team with ad hoc tasks as required.
• Assisting with event planning and logistics for internal and external visits or functions.

Temporary Secretary Rewards

• 37.5 hours per week, Monday to Friday, typically 9:00 to 17:30 with an unpaid lunch break. Flexibility to work around the director’s schedule is required, including the possibility of working on some Saturdays as needed.
• Opportunity to work in a stunning, purpose-built environment with on-site parking and easy access to public transport.
• Supportive and professional working atmosphere within a globally connected organisation.
• Gain valuable experience supporting senior leadership within a renowned academic and cultural institution.

The Company
Our client fosters a collaborative environment that values intellectual curiosity, inclusivity, and professionalism. The organisation’s stunning premises and international reach make it a welcoming setting for someone looking to develop their executive support skills.

Temporary Secretary Experience Essentials

• Proven administrative and reception experience in a professional environment.
• Excellent written and verbal communication skills.
• High organisational ability with the foresight to plan ahead.
• Strong attention to detail and methodical working style.
• Discretion and commitment to maintaining confidentiality.
• Proficiency in Microsoft Office and database management.
• Flexibility to adapt working hours to accommodate the director’s needs, including some Saturdays if required.
• Experience in supporting senior executives is desirable.

Location
Based in a scenic area with good public transport links and on-site parking.

Action
If you would like to find out more about this excellent opportunity, then please apply online today. We will review and respond to all applications.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and follow us on LinkedIn.